Understanding Project Monitoring and Control Show
As evident from the title itself, it’s a process that tracks the actual project performance with the planned Project Management activities. The monitor and control process is a control function that takes place at all stages of the project – from Initiation through Closing. The key benefit of this process is that it allows the stakeholders to understand the current state of the project, the steps taken, and the budget, schedule, and scope forecasts. Monitor And Control ProcessThrough the process of monitor and control, the project manager must be in a position to balance the requirements that arise from different knowledge areas. For example, the project manager can undergo situations, where a project is completed on time, but, has failed to meet the quality standards mentioned in the Project Management plan. Likewise, the project might have a significant scope, but unfortunately, it has exceeded the time and cost limit. Hence, the process of monitoring and controlling project work is considered extremely important. Let’s discuss the inputs, tools, techniques, and outputs involved in the monitor and control project work process: Monitor and Control Process – Inputs1. Project Management PlanThe subsidiary plans and the project baselines form the basis of controlling the project, as it mainly involves focusing on all the aspects of the project. The PMP includes the following subsidiary plans which are explained under the process of developing a project management plan. 2. Project Documents
3. Work Performance InformationWork performance data is an output of the direct and manage project work process where the data is collected, analyzed, and integrated to produce work performance information for providing a sound foundation for making project decisions. With the performance information, the project manager can gain knowledge on status deliverables, and implementation status for change requests, and provide forecasted estimated time to complete. 4. AgreementsThe procurement agreement includes terms and conditions, and may also integrate other items that the buyer specifies regarding what the seller is to perform or provide. If the project is outsourcing part of the work, the project manager needs to oversee the contractor’s work to make certain that all the agreements meet the specific needs of the project while adhering to organizational procurement policies. 5. Enterprise Environmental FactorsThe enterprise environmental factors are conditions that are not under the control of the project team. They vary widely depending on the nature of the environment and are as follows:
6. Organizational Process AssetsThe organizational process assets are the plans, processes, policies, procedures, and knowledge bases specific to and used by the performing organization. The assets may be grouped into two categories:
Monitor and Control Process – Tools and Techniques1. Expert JudgmentTo ensure that the project performance matches the expectation, the project manager, in collaboration with the project management team uses expert judgment to interpret the information provided by the monitor and control processes. These expertise insights must be taken from individuals or groups who are specialized in the topics like:
2. Data Analysis
3. Decision MakingA decision-making technique involves all the individuals, project management teams, and stakeholders agreeing upon a single decision through the process of voting. This will enable the project to operate within the project management scope. 4. MeetingsMeetings may be face-to-face, formal, informal, or virtual. It might comprise of project team members stakeholders and others involved in the undertaken project. The main agenda is to circulate information regarding the project. And, to make sure that the expectations clearly translate and reach their conclusion. Monitor and Control Process – Outputs1. Change RequestsAfter comparing the actual results with the results of planning, change requests will direct the project. They may direct it to expand, adjust, or reduce the project and product scope, quality requirements, schedule, and cost baselines. These changes will pave the way for the collection and documentation of new requirements. And, they can impact the project management plan, documents, or product deliverables. Note: All changes that meet the project’s change control criteria should go through the integrated change control process established for the project. Change requests may include the below-mentioned aspects:
2. Work Performance ReportsThese are the physical representation of work performance information that we compile into project documents, focused on generating decisions, actions, and awareness. To maintain, store and distribute information, representation in the form of a project document is necessary. These work performance reports are a sub-division of project documents, and these reports may be provided for key stakeholders. 3. Project Management Plan UpdatesChanges identified during this process may affect the overall project management plan. These changes, after processing through the appropriate change control process can lead to project management plan updates. Project management plan elements that may need updating include:
4. Project Documents UpdatesProject documents that may need updating include:
ConclusionChanges will always occur during a project. There are scenarios where even those well-drafted plans, will have varied results when compared with the actual planned values. Hence, performing the monitoring and controlling project work process is essential to determine those changes. Monitor and controlling the project work process is crucial to meeting the desired outcomes of the project. Because if one doesn’t measure the performance, they will not be able to know how the project is going. And this is a significant risk for the failure of the project. Know more about Project Management best practices through Invensis Learning’s Project Management certification training on PMP, CAPM, PRINCE2, Project Management Fundamentals, etc. How do you monitor and control the procurement process?Techniques that can be used to monitor and control procurements include: Performance Reviews, to measure, compare, and analyze quality, resource,schedule, and cost performance of the contract against the agreement.
What are the 4 main processes of project procurement management?Once you're ready to procure goods from a vendor, project procurement management is broken down into four processes.. Plan Procurement Management. Procurements are first identified during the planning phase of the project. ... . Conduct Procurements. ... . Control Procurements. ... . Close Procurements.. Which of the following is an output of the plan procurement management process?This is one of the most important outputs of the Plan Procurement Management process. This document contains, Planned schedule for the deliverables that are contracted.
What are some of the outputs of the conduct procurement process?Conduct Procurements. |