Learning Objectives
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Opening a New DocumentYou can open Word from the Start menu (or the Applications folder on a Mac) by clicking on the Word icon. The Word icon comes in a variety of forms depending on your OS and version of Word, but it always features the color blue and the letter W.
When you open Word, some versions of Word may take you straight to a new blank document. Newer versions such as Word 2016 will take you to a menu called backstage view to choose to open a new blank document or open a new document from a template. If you already have a file open in Word, you can create a new document by clicking File>New. You can also use the shortcut Ctrl+N (Command+N for Mac).  To open a blank document, double-click the blank document option. Practice QuestionPractice QuestionOverview of Word ControlsWe will cover what many of these buttons and toolbars do in the pages to come. In the meantime, here is a general overview of what you can see in the program. Many of these features are also in other Office products like Excel and PowerPoint, so it’s a good idea to get a handle of the terminology. The Word window has three main sections: the ribbon, the document, and the status bar. RibbonThe ribbon is at the top of the Word window and includes the window title bar. The ribbon below is for Word 2016. If you have a different version, your ribbon may not look exactly the same. However, most features will look similar and be near a similar area. If you have a different version of Word and you cannot find the feature you need, run a web search for where is feature/button word version, replacing feature/button with the feature or button you are trying to find and version with your version number. For example, if you are using Word 2010 and can’t find the controls for adding a column, run a web search for where is column word 2010.
Status BarThe status bar is at the bottom of the Word window. Again, your status bar may look different or not even be visible, but here is an explanation of what many icons on the status bar mean.
To customize the status bar, right-click on it to see a dialog menu that allows you to check and uncheck tools you want displayed. Which view is used to make design changes to a form while the form is displaying data?In Layout view, you can make design changes to the form while it is displaying data. When you use the Multiple Items tool, the form that Access creates resembles a datasheet. The data is arranged in rows and columns, and you see more than one record at a time.
When you use a split form you only can add records using the simple form?When you use a split form, you only can add records using the simple form. The button on the Access status bar that displays a form in Form view is Form View. To add a new record using Form view, click the New (blank) record button on the Navigation bar.
What does it mean when a small pencil icon is highlighted in yellow in the far left column of a row in a datasheet?The asterisk and “New” designation are automatically moved down one row as soon as a value has begun to be entered. The “pencil” icon appears in the far left field to indicate that data is being entered in to that record.
Which of the following is used to locate data in a database?Indexes are used to quickly locate data without having to search every row in a database table every time a database table is accessed.
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To move from layout view to form view, click the ____ button on the access status bar.
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