Future purchase commitments should be disclosed in the notes to the financial statements

Commitments are the obligation to the external parties of the company, which arise concerning any legal contract made by the company with those external parties. In contrast, the contingencies are the company’s obligations whose occurrence is dependent on the outcome of specific future events.

Inhaltsverzeichnis Show

• What are the Commitments?
• AK Steel Example – What do Commitments tell you?
• Facebook Example – What do Commitments tell you?
• What are contingencies?
• Reporting contingencies
• Where is a contingent liability recorded?
• Why the disclosure of contingent liability remains important for companies?
• Whole Foods Market – Contingencies Example
• Facebook – Contingencies Example
• Recommended Articles
• Conclusion – Commitments and Contingencies
• Commitments and Contingencies Video
• When should you disclose a commitment?
• What are commitments in financial statements?
• How do I record purchase commitments?
• Are commitments recorded on the balance sheet?

A commitment is an obligation of a company to external entities that often arises in connection with the legal contracts executed by the company. It is the implied obligation that is expected to occur depending on the outcome of the future event. Hence, one can say that contingencies are those obligations that may or may not become liabilities to the company because of the uncertainty of the future event. Contingencies, however, are different from commitments.

As we see above from the snapshot, Facebook virtual reality division Oculus has been in a lawsuit due to allegations of violating the nondisclosure agreement, copyright infringement, and more. In its SEC filingsSEC filings are formal documents submitted to the Securities and Exchange Commission in the United States that contain financial information about the company as well as any other relevant information about recent or upcoming activities.read more, Facebook has included this lawsuit under the contingent liability section.

Source: vanityfair.com

This article discusses the nuts and bolts of Commitments and Contingencies.

What are the Commitments?

A commitment is an obligation of a company to external entities that often arises in connection with the legal contracts executed by the company. In other words, commitments are potential claims against a company concerning its future performance under a legal contract.

Therefore, one can say that the commitments are those agreements expected to take place in the future. However, if the company hasn’t made any payment for such contracts at the balance sheet date, they are not included on the balance sheet, although they are still considered liabilities. Nevertheless, the company must disclose such commitments along with the nature, amount, and any unusual terms and conditions in the 10-K annual reportsAn annual report is a document that a corporation publishes for its internal and external stakeholders to describe the company's performance, financial information, and disclosures related to its operations. Over time, these reports have become legal and regulatory requirements.read more or SEC filings. These agreements or contracts may include the following items.

1. Short-term and long-term contractual obligations with the suppliers for future purchases;
2. Capital expenditureCapex or Capital Expenditure is the expense of the company's total purchases of assets during a given period determined by adding the net increase in factory, property, equipment, and depreciation expense during a fiscal year.read more commitment contracted but not yet incurred.
3. Non-cancelable operating leases.
4. Lease of property, land, facilities, or equipment.
5. Unused letters of creditA Letter of Credit (LC) is issued by a buyer’s bank to ensure timely, full payment to the seller. If the buyers default, the bank pays the sellers on their behalf.read more or obligation to reduce debt;

Let us understand commitment through an example. Suppose a company plans to purchase raw material under a predetermined contract. But, as per the agreement, the company will make payments for these raw materials only after these raw materials have been received. Although the company will require cash for these raw materials in the future, the event or transaction hasn’t yet occurred when preparing the balance sheet. Hence, no amount is recorded in the income statement or balance sheet.

However, the company is expected to disclose such transactions as they are supposed to occur in the future and will impact its cash position. Therefore, the company provides an extensive explanation regarding these commitments in the notes to the financial statement.

AK Steel Example – What do Commitments tell you?

When such commitments are described in the notes to the financial statement, the investors and creditors will get to know that the company has taken a step, and this step is likely to lead to liability. Therefore, the information concerning future commitment remains critical for the analysts, lenders, shareholders, and investors because it provides a complete picture of a company’s current and future liabilities.

Now, let us take a real-life example of a firm and find out its current and future commitments and how they are presented in its financial statementsFinancial statements are written reports prepared by a company's management to present the company's financial affairs over a given period (quarter, six monthly or yearly). These statements, which include the Balance Sheet, Income Statement, Cash Flows, and Shareholders Equity Statement, must be prepared in accordance with prescribed and standardized accounting standards to ensure uniformity in reporting at all levels.read more. For instance, AK Steel (NYSE: AKS) has entered into various contracts that obligate the company to make legally enforceable payments. These agreements include borrowing money, leasing equipmentEquipment Lease is where the equipment owner allows another party to use it in exchange of periodic rentals with no transfer of ownership and has the right to cancel the lease right away in case of breach of the lease agreement.read more, and purchasing goods and services. AK Steel has given detailed information regarding these commitments, as shown in the below graph.

Source: AK Steel

As you have seen in the above snapshot, AK Steel has given an extensive explanation regarding its future commitments or obligation in the notes of the financial statement. The most important point to observe here is that commitments are not shown on the balance sheet despite being the liabilities. It is because commitments need special treatment, and therefore, they are disclosed in the footnotes of the financial statements.

Likewise, AK Steel has given complete information regarding its operating leases. Operating leasesAn operating lease is a type of lease that allows one party (the lessee), to use an asset held by another party (the lessor) in exchange for rental payments that are less than the asset's economic rights for a particular period and without transferring any ownership rights at the end of the lease term.read more are the commitment to pay the future amount. However, it is not recorded as a liability. Instead, the company records it in the annual financial statement or 10-k reports’ footnotes. This disclosure includes items like the length of the lease and expected yearly payments coupled with minimum lease payments over the entire term of the lease. The graph below illustrates AK Steel’s operating lease paymentsLease payments are the payments where the lessee under the lease agreement has to pay monthly fixed rental for using the asset to the lessor. The ownership of such an asset is generally taken back by the owner after the lease term expiration.read more for the lease period.

Source: AK Steel

Another example of commitment could be a capital investmentCapital Investment refers to any investments made into the business with the objective of enhancing the operations. It could be long term acquisition by the business such as real estates, machinery, industries, etc.read more decision that a company has contracted with a third party but hasn’t yet been incurred. For example, AK Steel committed the future capital investment of $42.5 million that it planned to incur in 2017. Although AK Steel has agreed, it has not recorded the amount in the balance sheet in 2016 because it hasn’t yet incurred the investment. Still, it has given a note in the financial statement, as shown below in the snapshot.

Source: AK Steel

Facebook Example – What do Commitments tell you?

Facebook has primarily two types of Commitments.

#1 – Leases

Facebook has entered into various non-cancelable operating lease agreements for offices, data centers, facilities, etc.

The operating lease expense commitment for 2017 is $277 million.

source: Facebook SEC Filings

#2 – Other contractual Commitments

Facebook has also entered into non-cancelable contractual payment commitments of $1.24 billion related to network infrastructure and data center operations. These commitments are due within five years.

source: Facebook SEC Filings

As an analyst, it is important to note these commitments as they affect the company’s cash position.

What are contingencies?

Contingencies are different from commitments. It is the implied obligation that is expected to occur depending on the outcome of the future event. Hence, one can say that contingencies are those obligations that may or may not become liabilities to the company because of the uncertainty of the future event.

Let us understand contingencies by the following example. Let’s assume that a former employee sues a company for $100,000 because the employee feels that he has been terminated wrongly. So, does it mean that the company has liabilities of $100,000? Well, it depends on the outcome of this event. If the company justifies the employee’s termination, it may not be a liability to the company. However, if the company fails to justify the termination, it will have to incur a liability of $100,000 in the future because the employee has won the lawsuits.

FASB has recognized several examples of loss contingencies that are evaluated and reported in the same manner. These loss contingencies are as follows.

1. The risk of loss or damage to property by fire, explosion, or other hazards;
2. The threat of expropriation of assets;
3. Actual or possible claims and assessments.
4. Pending or threatened litigation.
5. Obligation related to product warranties and product defects;

Reporting contingencies

Three critical treatments have to be taken care of while reporting contingencies. They are as follows.

1. A loss contingency is not recorded in the balance sheet if it is not realized due to improbability. If the likely losses are not more than 50% or the amount is not a reliable measure, they are not recorded on the balance sheet. Meanwhile, the gain contingencies are usually reported in the income statementThe income statement is one of the company's financial reports that summarizes all of the company's revenues and expenses over time in order to determine the company's profit or loss and measure its business activity over time based on user requirements.read more upon realization.
2. A probable contingency can be defined as more than 50% due to a prior obligation.
3. If a probable loss can be determined based on historical information, it is considered a reliable measure.

Loss Contingencies

Let us understand loss contingencies through an example. Assuming a company incurs a contingency at the end of year one. The company believes that a loss of $300,000 is probable, but a loss of $390,000 is reasonably possible. However, nothing was settled at the end of year two. When preparing the balance sheet for year two, the company believes that a loss of $340,000 is probable, but a loss of $430,000 is reasonably possible. Finally, at the end of the third year, the company pays $270,000 to the third party to settle the problem. Therefore, the company recognizes a gain of $70,000.

Now let us find out how this gain has been calculated. We know that the company identifies a loss of $300,000 at the end of year one. I have taken $300,000 because it is a possible amount (more than 50%). However, the company expects to recognize an additional probable loss of $40,000 at the end of year two. Therefore, its total possible loss reported at the end of year two is now $340,000. But, at the end of the third year, the company pays only $270,000 to the third party to settle the problem. Thus, it recognizes a gain of $70,000 ($340,000-$270,000).

Gain contingencies

There are times when companies can gain contingencies. Yet, the reporting of gain contingencies is different from that of loss contingencies. In loss contingencies, losses are reported when they become probable, whereas, in gain contingencies, the gain is delayed until they occur. The following example better illustrates the gain contingencies.

Company A files a lawsuit against company B, and company A thinks it has a reasonable chance of winning the claims. Now, the company’s accountant believes that a gain of $300,000 is probable, but a gain of $390,000 is reasonably possible. Thus, its accountants again believe that an increase of $340,000 is probable, but a gain of $430,000 is reasonably possible. The contingencies get settled at the end of year three, and company A wins the claims and collects $270,000. However, nothing is settled at the end of year two.

We do not include any amount in the income statement in gain contingencies until a substantial completion is reached. In this case, the gain contingencies are $270,000, which company A reports in its income statement at the end of year three. Here, I have taken $270,000 as a contingency because it is the final amount at the end of the completion of the lawsuit.

Where is a contingent liability recorded?

A contingent liability, which is probable and the amount is easily estimated, can be registered in both the income statement and balance sheet. The income statement is recorded as an expense or loss, and on the balance sheet, it is recorded in the current liability section. Due to this reason, a contingent liability is also known as a loss contingency. The typical examples of contingent liabilities include warranties on the company’s products and services, unpaid taxes, and lawsuits.

In the case of product warranty liability, it is recorded when the product is sold. The customers can make claims under warranty, and the probable amount can be estimated. You can read the discussion of product warranties in the FASB’s financial accounting standards at FASB.

However, let us understand this through an example. An automobile manufacturer debits $2,000 for a car as a warranty expenseWarranty expenses refers to those repair or replacement expense which are either expected to or already incurred by the company on the goods which have been sold by the company in the past and are still under the warranty period as provided by the company to its customers.read more once it is ready and credits warranty liabilities of $2,000 in the books of account when the car is sold. However, if a car needs a repair of $500 under warranty, the manufacturer will now reduce the warranty liability by debiting the account for $500. In contrast, another account, such as cash, will be credited $500 to the dealers that undertake the repair work. The manufacturer will have left the warranty liability of $1,500 for the new repair under the warranty period.

Why the disclosure of contingent liability remains important for companies?

We know that contingent liabilities are the future expensesContingent Liabilities are the potential liabilities of the company that may arise at some future date as a result of a contingent event that is beyond the company's control. read more that might incur. Hence, the risk associated with the contingent liabilities is high due to the increased frequency it occurs in day-to-day life. Therefore, the disclosure of contingent liability remains critical for credit rating agencies, investors, shareholders, and creditors because it exposes the hidden risks of the businesses. Besides, contingent liabilities might pose a different risk. For instance, a company may overstate its contingent liabilities. Doing so might scare off investors, pay high interest on its credit, or remain hesitant to expand sufficiently due to fear of loss. Owing to these risks, the auditorsAn auditor is a professional appointed by an enterprise for an independent analysis of their accounting records and financial statements. An auditor issues a report about the accuracy and reliability of financial statements based on the country's local operating laws.read more keep an eye on the undisclosed contingent liabilities and help the investors and creditors with transparent financial information.

Whole Foods Market – Contingencies Example

Now, let us take a real-life example of contingencies and their reporting in the balance sheet. For instance, Whole Foods Market (NASDAQ: WFM), has recently been involved in class-action lawsuits for its grocery chains. According to the Chicago Tribune, Nine managers were fired by Whole Foods Market due to allegedly manipulating a bonus program. However, these managers filed a class-action lawsuit against Whole Foods Market for not paying bonuses to employees.

As per Foxnews.com, these plaintiffs are now seeking nearly $200 million in punitive damages, among other reliefs. However, WFM is investigating the issues raised by the accusers. Nevertheless, the company has established a loss provision for matters such as these. Although WFM has not shown the amount separately, it has included the loss liability in the other current liabilities in the balance sheet ending December 2016. A snapshot of the fiscal note for commitments and contingencies of Whole Foods Market is given below that discloses the detailed information regarding the probable liabilities.

Source: WFM

Source: WFM

Note –  the issue about the termination of employees hasn’t yet been resolved. Therefore, the company hasn’t included the potential loss liability in its balance sheet. In other words, the concerning issue for WFM might be a possible obligation, which is yet to confirm if the current liabilityCurrent Liabilities are the payables which are likely to settled within twelve months of reporting. They're usually salaries payable, expense payable, short term loans etc.read more could lead to an outflow of resources or present economic benefits such as gaining employee confidence, market presence, etc.

Facebook – Contingencies Example

Among other contingencies listed in Facebook SEC Filing, the most important is related to Oculus VR inc. ZeniMax Media Inc sued Facebook for trade secret misappropriation, copyright infringement, a break of contract, and tortious interference with Contracts. ZeniMax was seeking actual damages of up to $2.0 billion and punitive damages of up to $4.0 billion. On Feb 1, 2017, when the verdict was announced, Facebook was asked to pay $500 million.

source: Facebook SEC Filings

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Conclusion – Commitments and Contingencies

Organizations in day-to-day life enter into contracts to run their business in the best possible manner. But, the organizations have to describe these contracts in the notes of the financial statements for accounting purposes. Thus, these contracts are considered future obligations that do not necessarily qualify as liabilities. At the same time, contingencies are considered potential liabilities that might occur due to past events. However, the likelihood of loss or the actual loss both remains uncertain.

Commitments and Contingencies Video